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Proposed Bylaws Amendments Update September 2021

Fall 2021 Bylaw's & Articles of Incorporation Update

IOA's Board of Directors has announced a new process to amend the IOA Bylaws & Articles of Incorporation. Members received an email on 1 October 2021 summarizing past events, meetings, and conclusions regarding the IOA Bylaws & Articles of Incorporation. This email also included information about the next steps the Board will be taking to finalize the proposed changes. These steps will include hosting two more town hall-style meetings and opening a new vote.

Below is a shortened version of the information members received. Members can log into their IOA profile to review the information in its entirety.  


Summary of Events & Updates on Our Progress

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Member Dialogues on the Proposed Amendments to the IOA Bylaws & Articles of Incorporation

Members Are Invited to Share Their Thoughts & Questions

All IOA members are invited to participate in one of two Member Dialogues focused on the proposed amendments to the IOA Bylaws & Articles of Incorporation.

These dialogues will provide a space for members to discuss the proposed Bylaws changes, provide input, and ask questions of the IOA Board of Directors. The meetings will include small group discussions to encourage meaningful conversation. 

The Member Dialogues are identical in format and purpose and will follow the same agenda. We will begin in a large group with the same opening remarks, then move into the small breakout groups for 40 minutes. Each breakout group will be facilitated by a board member, who will capture the notes of the discussions and share highlights with the large group when it comes back together. 

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15 July 2021 Special Member Meeting Summary

Updates from the Special Meeting

Thank you to all members who voted by proxy or participated in today’s special meeting of the membership to discuss the proposed revisions to our organization’s Bylaws and Articles of Incorporation.

During the meeting, members raised procedural issues, which delayed the discussion of the motion to approve the changes to IOA's Bylaws. By the time the procedural issues were resolved, the time that had been dedicated for discussion had expired and the motion to vote was withdrawn. In the remaining few minutes, several members expressed views and asked questions. The Board will meet next Monday, 19 July 2021 to discuss how best to move forward.

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Results of the Independent Review

Special Member Meeting for Bylaws Revisions Announced

In our roles as ombuds professionals and association members, it has never been more important to continue our advancement of standards and practices that strengthen IOA’s commitment to diversity, equity, inclusion, and belonging (DEIB).

As the world continues to grapple with some of its most complex and painful challenges, our pursuit of justice continues. This includes ensuring that we maintain fair and equitable processes for qualification, nomination, and election to the IOA Board of Directors.

In March of 2021, IOA's DEIB Task Force reported concerns regarding IOA elections IOA leadership took immediate action and approved an outside review of the nomination and selection process as it pertains to Board service. That independent review, conducted by the law firm of Ahmad Zaffarese LLC, recently concluded. The firm's report offers valuable, actionable insight and makes several recommendations the Board has been considering as proposed changes to IOA's Bylaws. These newly proposed changes are to be submitted to a vote of IOA members at a special member meeting to be held this July. Among the review’s findings are the following:

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