By Ellen Miller, IOA Executive Director
Greetings IOA Members & Supporters,
Thank you for the very warm welcome and the many kind messages I have received. I am now well into my third week at IOA, learning about the organization’s many committees, task forces, and projects, and attending the March Virtual Foundations course this week. One thing is very clear: I am so impressed with the tremendous energy and engagement of our members.
By Ellen Miller, IOA Executive Director
We need your help. The US Department of Education has finalized its proposed amendments to Title IX and we expect a Notice of Proposed Rule Making to be issued in the next 60–90 days. According to an abstract previewing the amendments, the following changes may be included to align Title IX with Biden-Harris Administration priorities:
You may recall that in March 2021, President Biden directed the Department of Education to review changes made to Title IX during the Trump administration that prompted a week of exploratory hearings last summer. IOA participated by submitting comments that encouraged the retention of two amendments to preserve the effectiveness of organizational ombuds on college campuses.
By Teresa Ralicki, Ombuds, University of Colorado Denver | Anschutz Medical Campus, Founder, Ombuds Institute
Wow – I can’t believe how close we are to the next IOA Annual Conference. I also can’t believe this will be our third year being together virtually. It occurs to me just how much I rely on this conference to connect with other ombuds. To fill up my cup for the year with energy, with connection, with creativity. I am eagerly awaiting seeing you all!
By Catherine Mattice, MA, SPHR, SHRM-SCP
San Diego, California, USA | 20–24 September 2022
Conference Theme: Re-imagining Ways to Research and Address Workplace Bullying and Harassment Across the Globe
By Elizabeth Hill, J.D., CO-OP®
Associate Director, Ombuds Office at the University of Colorado Boulder
Greetings! In October 2021, Caroline Adams, Jenn Mahony, and I established a LinkedIn Discussion Group called OmbudsLinked. It is an independent forum, not affiliated with any of the ombuds associations. The purpose is to create space for all types of practicing ombuds regardless of model, sector, standards of practice, etc. to congregate, network, share information and ideas, build camaraderie, and unite the profession. It is also a closed group, which will hopefully allow members to speak freely without judgment or scrutiny of individuals outside the ombuds profession. Accordingly, members must be invited by a member or request to join. The group administrators monitor the requests to join.
Each week the administrators, Caroline Adams, Rob Behrens, Elizabeth Hill, and Jennifer Mahony, offer the following:
In 2018, IOA began our journey to redefine the way we communicate about our association and about the organizational ombuds profession as a whole. Today, we are proud to announce and share the results of this effort.
Along with formally changing our organization's name to the “International Ombuds Association,” we are releasing a new logo, revised color palette, and a refined branding style guide. This new branding helps us celebrate the growth and evolution of our organization and our profession. It reflects a modern interpretation of our core values and traditions while incorporating elements of our 2021-2024 Strategic Direction.
During this process, member input has driven the overall direction and design of this new modern look. Your responses to the member-driven 2020 Branding Survey, your comments and input on the revisions to IOA's Bylaws & Articles of Incorporation, as well as your feedback on the 2021 logo design concepts have helped IOA leadership to better understand what you think IOA's brand should convey and what imagery resonates most with you.
By Melanie Jagneaux, JD, MBA, CO-OP®, IOA President
IOA begins the new year strong. Steadily growing over the past two years, IOA has surpassed its 1,000 member milestone! Even as the impacts of the COVID pandemic continued, we ended 2021 in a prosperous financial position, closing the year with an approximate net surplus of more than $35,000.
We, the members of IOA, accomplished a great deal in 2021! I think it is important to pause and celebrate our successes because our efforts in 2021 will bring even more value to our membership and the ombuds profession in the years to come. If you volunteered your time and talent on an IOA Committee or Task Force, IOA has greatly benefited from your investment. If you provided valuable feedback on proposals in surveys, you helped IOA leaders make better decisions. If you shared viewpoints in town halls or member meetings you contributed to our collaborative culture. We stayed well focused on our goals, engaged openly, collaborated well, met challenges with confidence and persistence, and made important changes to ready the organization for the future.
By Melanie Jagneaux, JD, MBA, CO-OP®, IOA President
We are pleased to announce that after a thorough and competitive search process, the IOA Board of Directors has selected a new executive director for IOA.
Ellen Miller will be joining us as our next executive director in mid-February. Ellen comes to us with prior experience as an executive director (most recently serving as the Executive Director of the California Lawyers Foundation) and extensive experience in organizational management, program and service implementation, advocacy, stakeholder engagement, strategic planning, and organizational positioning. Ellen has deep roots in the dispute resolution field and is a trained mediator and facilitator herself. Her collaborative leadership style is already evident as she has begun meeting with IOA leadership to get to know the organization and hit the ground running in February.
By Bryan Hanson, EdD
Ombudsperson, Graduate School at Virginia Tech,
Independent Voice Blog Editor
An inquiry of just this type was recently raised with the IOA by an individual that encountered that situation with their ombuds. In this case, the ombuds told the individual that they could not provide assistance to them. The Ombuds apparently did not explain the basis for the conflict of interest nor suggested any other means to provide assistance to the individual who considered themselves one of the constituents served by the ombuds office. The individual contacted IOA because they thought that the ombuds may have acted improperly and wanted to raise the issue with the IOA. Since the ombuds involved in this situation is not COOP certified and there is no relevant procedure for investigating the conduct of non-certified IOA members, it was established there is no basis for the IOA to become involved.
The dilemma presented in this case surely is not unique. While it is likely not appropriate in most situations to disclose to an individual the basis for the conflict of interest, is there nothing that the ombuds can do to help an individual receive assistance? Because this may be a recurring problem for single-person ombuds offices, we thought we would offer a suggestion here that an ombuds may want to consider and invite IOA members to suggest other possible options.
By Jessica Kuchta-Miller, IOA Government & Policy Committee Co-Chair & Ellen Miller, IOA Executive Director
Calling all Higher-Education Ombuds,
We are writing to see if you are aware of any federal Department of Education audits of your institution or other colleges or universities in which the Department or its consultants are asserting that ombuds should be considered Campus Security Authorities (CSAs) under the Clery Act and regulations.
By IOA SOP & COE Working Group
In the Fall of 2020, the IOA Board of Directors presented revised drafts of the Standards of Practice and Code of Ethics to the IOA membership for feedback (more information is available on The Independent Voice). We received many comments via our survey questionnaire, during listening sessions, and in individual communications. The majority of the comments supported the proposed changes, but there were a number of members who offered valuable constructive criticism and specific suggestions.
Next, the Board convened a working group to methodically review and evaluate the comments and suggestions from members. That group met weekly and conducted a section-by-section, paragraph-by-paragraph review of the Standards of Practice and Code of Ethics, incorporating many of the suggested edits. The working group exercised its best judgment to reconcile many conflicting member suggestions.
By IOA
We would like to thank IOA's 1,000+ members for participating in our organization in 2021. Members' support and investment in the association help us continue striving toward our mission to advance the organizational ombuds profession worldwide.
Dear IOA Members & Supporters,
Soon after the first of the year, IOA will have a new Executive Director. But before I step away from this role, I want to let all of you know that I have very much appreciated the opportunity to work with IOA and IOA members for the past almost two and a half years. I also want to thank the IOA Board of Directors for their bold leadership in creating this position in the first place and for making it a full-time position going forward. Given the global challenges of the past couple of years and the need to adapt and re-envision everything, including our training programs and conferences, I believe this commitment represents the best in great organizational leadership.
As many of you know, I have long encouraged IOA to take a more active role in the world outside of IOA to support its members, to help create new programs, and to demonstrate the value of organizational ombuds programs for both people and organizations. During my tenure as the Executive Director, I have sought to prove that this mission is a worthy investment. I have endeavored to be just such a champion for IOA and the valuable role of an organizational ombuds through my speaking engagements and writings. I have been available to help IOA members with issues of concern in their own programs, and I have been willing to engage anytime and anywhere with organizations that are considering the possible creation of organizational ombuds programs and explain the key elements necessary for an effective program.
The wait is over! After more than a year of research and with the participation of many IOA members, Chuck Howard’s new book, A Practical Guide to Organizational Ombuds: How They Help People and Organizations, is going on sale this month.
It is the second book by IOA’s executive director and follows his seminal work, The Organizational Ombudsman: Origins, Roles and Operations - A Legal Guide, published in 2011, which has since become an essential resource for ombuds, dispute resolution professionals, in-house counsel, corporate executives, university administrators, compliance officers, and human resources personnel.
Where his first book provided a history of the evolution of the role of an organizational ombuds and explained the function, Chuck’s new release is a practical guide for anyone with questions about what ombuds programs are and how they operate.
By IOA Board of Directors
Nominations are now open for the IOA Board of Directors. Please consider serving the IOA community and the ombuds profession by stepping into this important leadership role. Several current IOA Board members have shared reflections on their service below, illustrating the rich experiences and impact board service has had on them and IOA.
The current Board along with IOA staff are planning a comprehensive orientation and onboarding to set up new directors for success. If you have any questions about board service, please reach out to [email protected] or contact Board members directly.
IOA would like to congratulate Pfizer's Office of the Ombuds on celebrating ten years of service. In December 2010, Pfizer announced the establishment of its Ombudsman Program as an alternative channel to address employee concerns about legal or regulatory issues. Pfizer’s Office of the Ombuds has now spent ten years offering a place for colleagues at any level can seek information and guidance to help them address and resolve work-related issues. Pfizer’s Ombuds is informal, independent, confidential, and neutral. What an achievement!
The office has recently shared a celebratory testimonial video that features thank you messages and commentary from five of Pfizer's Executive Leadership Team members including the CEO, General Counsel, and Chief Compliance Officer. Also featured in the video is IOA member Sue Diviney, the Office of the Ombuds Lead, and her team which includes: Lourdes Delgado-Cheers, Global Ombuds; Tara Hunter, Specialist; Adam Learman, Global Ombuds; Elizabeth Lopez, Ombuds; and Sophia Qiao, Ombuds APAC.
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This week brings forward our need to reflect on those things we are grateful for in our lives. As I reflect on what I am grateful for in my professional capacity, I would like to extend gratitude for all of those that helped shape the ombuds profession and contributed to the development of skills to help fulfill this role. Specifically, I am thankful to Mary Rowe for her work over the years and for taking on the effort to digitize and provide access to her professional papers.
You can now review the archives of her papers in an easy to search database created by the MIT library.
The digital collection is available here:
The nominations window will close on 16 December 2021.
We are pleased to invite you to submit nominations for the IOA Board of Directors. This is the first step in kicking off the elections process for the next set of directors. All eligible candidates directors will begin their service following the 2022 IOA Annual Business Meeting in March 2022.
After the November 2021 Special Member Meeting, several changes were made to the IOA Bylaws and Articles of Incorporation. Due to these changes, IOA will be following a modified process to catch up after the postponed 2021 election.
On 16 November 2021 at 8:30 AM Pacific Time, voting at the IOA Special Member Meeting concluded. After a quorum of 322 members was declared achieved, a live vote was conducted for each proposal and tallied along with the proxy votes that were previously submitted. Below are the final results of each vote. All proposals were passed by a clear majority.
Based on these results, the new IOA Bylaws are now in effect. The IOA Articles of Incorporation will be revised and filed as required by IOA's attorney, and then shared with members once available.
In alignment with these new changes, we will soon be opening the 2021 & 2022 Call for Board Nominations. Please be on the lookout for an announcement email soon. Additionally, we will roll out a new name and logo in early 2022 and implement other necessary changes to our elections process as a result of the revised Bylaws.
By Lee Twyman, Executive Director Search Team Co-Chair
In late September, the IOA Executive Director Search Team began our search for IOA’s next Executive Director. The Search Team values members’ perspectives as we meet the goal of selecting a new ED that represents you, our members, and we wish to share the following update and give you the opportunity to provide input. Our next ED will be a full-time position and work in collaboration with membership, the Board, and our staff to advance the goals of the IOA and the Organizational Ombuds profession. As a reminder, the Search Team includes the following members: Marcia Gee Riley, Juan Lattanzio, Suzanne Diviney, Marcia Martinez-Helfman, Lindsay Jennings, IOA Managing Director, and Co-Chairs Willem Kweens and Lee Twyman. Please view the IOA Board-approved ED position description for reference.
The search process and timeline includes:
